Reimbursements
Yearly Funding
Parents have access to $901/ Roots registered student in grades 1-12 and $450.50/funded Kindergarten student. These funds are used to reimburse families for out of pocket expenses relating to the current school years program plan. Reimbursements will be processed once a month (the first Monday of each month from October to June), you choose when to submit your reimbursement. Reimbursements submitted past June 2nd will be processed in October of the following school year.
In the Roots community, families have varying levels of financial flexibility.
Families able to wait and submit for reimbursement later in the year assist
those with a greater need to be reimbursed sooner.
Unused Funding
Unused funding from the current school year will be automatically transferred over to the following school year and will be combined with the next years funding allotment. This gives families 2 years to claim their funding amount. If at the end of the 2 years, you have not used the funds you can either donate the unused portion to Roots using this form . Any funds unclaimed or donated will automatically be returned to the Alberta Government for redistribution within Alberta Education.
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If you have any questions about reimbursements contact Wanda at office@rootshomeed.com​
Reimbursement Instructions
Submitting Reimbursments
Must be done digitally
Reimbursements can only be accepted via the link below. Families will need their Family ID & email address in order to access your personalized reimbursement form. This information can be found in the Roots directory in the members section of the website & was sent in your provisional acceptance email.
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Receipts need to be submitted as a PDF through our digital system. If you do not have a scanner at home, you can either download a free scanner app to your phone, or if you have an iPhone, use your notes app (start a new note, then choose the camera option to scan a document).
Receiving Funds
Funds can be received in one of two ways:
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i) Direct deposit - Submit a PDF of your direct deposit banking details along with your receipts when completing a reimbursement form, this only needs to be done once for each family.
Direct deposits will appear in your bank account approximately 3 weeks after the reimbursement deadline each month.
Direct Deposit reimbursements will be processed monthly (October - June).
ii) Cheque - reimbursement payments requested by cheque will be completed 3 times through the year (October, December & May).
Reimbursement Link
Please click below to access your personalized reimbursement form. For details on how this process is guided, please see Government Standards for Reimbursement.